Have you ever forgotten about an important email? I know I have. The consequences are often embarrassing, inconvenient, and costly. Wouldn't it be great to have a perfect memory and know that you'll never forget about an email again?
Today we're introducing email reminders: perfect memory for your inbox.
In this blog post we'll tell you all about the new email reminders feature, so you can breathe easy knowing that the days of forgetting to follow up on important emails are over.
Adding Reminders to Emails
Sometimes when an important email arrives, you aren't able to handle it immediately. But letting it sit around is dangerous – you might forget to ever come back to it! Instead, use Taskforce to add a reminder to the email, and we'll make sure to bring it up for you again.
Adding a reminder is easy. If you have the email open in Gmail, just click the yellow "Remind Me Later" button:
You can also add reminders directly from your inbox! Just move your mouse to the gray "TF" button, then click the yellow reminder button:
Notice that the reminder defaults to tomorrow at 1pm. We think this is a sensible choice for most emails, but you also have the option to change the reminder to whatever date and time you'd like.
Taskforce will show a yellow alarm clock on any emails with reminders, so you can tell at a glance what's happening in your inbox. Also, if you'd like to change a reminder's date or delete a reminder altogether, just move your mouse over the alarm clock!
Once you've set a reminder, Taskforce will handle the rest. When the time comes, we'll send an email reply reminding you to follow up:
In addition, the email will be marked as unread and moved to the top of your inbox, so it will appear as if it just arrived for the first time!
At this point, we recommend that you follow up on the email, but if you can't, don't hesitate to set another reminder! That's always a much better option than crossing your fingers and hoping you don't forget about it.
Reaching Inbox Zero
If you're a stickler for keeping your inbox as empty as possible at all times, Taskforce email reminders will supercharge your workflow:
When an email comes that you need to handle later, add a reminder, then archive the email. You can still access the email in the "All Mail" folder if you need to, but in the meantime it won't clutter up your inbox.
When the time comes and the reminder is triggered, the email will automatically reappear at the top of your inbox, ready to go!
Reminders are an incredibly easy way to save yourself a lot of headache, heartache, and worry, so we'll continue to improve upon them and make them more powerful. Stay tuned!
In the meantime, if you have any questions or would like to share with us how you're using reminders, feel free to send us an email or leave a comment below!